Accounting & Office Management Manager
Position
Summary: As an Accounting & Office Management
Manager, manage all aspect of operating include accounting &
finance, taxation, general affairs, legal, Payroll, warehouse and sales support
Role
Description: Accounting & finance
work, general affairs work, operating management duties, projects management
duties, legal support, human resource management, sales and marketing support,
warehouse operating support and others.
Essential Duties & Responsibilities:
Accounting and Finance
·
Processing Month-end closing, journal entries
·
Processing accounting documents (A/P)
·
Reconcile monthly vendor statements & resolve
outstanding pending issues
·
Maintenance of A/P logs via SAP (ERP system)
·
Registering new assets
·
Preparing quarterly financial reporting packages
·
Posts customer payment by recording cash, checks, and
credit card transactions
·
Communicate Vendors checking payment status
·
Analyze report for monthly financial statements with
detailed G/L accounts analysis include analyze expense details to reduce the
expenses, consolidated financial report
·
Manage all expenditure for operating of HSCI
·
Improve efficiency for the P&L items
·
Analyze particular G/L accounts for each Warehouse in
Canada-Alberta, Ontario, BC to reduce the freight cost which is main cost for
selling.
·
Improve the procedure for vendor invoices processing to
prevent overcharges and duplicate charges
·
Managing, Processing, Analyzing, and Reporting Projects –
Investment in Canada, such as Purchase, Expansion. Renovation, Moving of the
office, warehouse, showroom and other assets in Canada
Taxation
- Filing and paying monthly, quarterly, yearly sales
tax for each provinces in Canada
- Implement, and assist with, sales tax updates on the
system (SAP, GUAS)
- Reconciling and adjusting the sales tax with G/L
accounts entries
- Preparation of corporate tax with external
accounting firm
- Record and calculate Monthly installment for
corporate tax with accounting firm
- Assist with any indirect tax question
- Preparation of sales and use tax audit, property tax
audit
- Reconciliation for GST and Duties of imported
products and journal entries for the RP & intercompany transactions,
and samples
- Managing CARM Portal (CBSA)
- Representatives for the company: manage CRA website,
check email from government, update company’s information
General Affairs
- Compile, copy, sort, and file records of office
activities, and other activities
- Process and maintain companywide utility bills
- Company cell phone/tablet, computer, credit card,
business trip support
- Examine written contracts and process to pull off
the deal for short-term lease and transportation agreements.
- Support to maintain the annual corporate report
- Purchasing supplies for warehouse and office
- Sanitizing and cleaning for working environment
- Security system / door access
management
- Office maintenance and repair
Legal
- Review all contracts
for lease: negotiation, request to edit article and clauses
- Manage credit
application and GST related documents
- Correspondence with law
firm to update company’s status
- Process and support to
manage insurance for company’s properties
Payroll
- Bi-weekly payroll for
ISE and Monthly payroll for FSE
Sales and
marketing support
· Report the Dead and Slow stocks
to support sales strategy
· Assist to order and pick up the
product label stickers and postcards
Assist
Salesperson:
· Preparing the gifts for customers
· Preparing the meeting for big
customer (ex. Latitude)
· Assist salesmen to process GUAS.
· Backup of the scheduling the
appointments for showroom visitors and reporting to sales and marketing
department.
· Back up for maintaining and
organizing showroom and guide customers
· Helping salesmen’s miscellaneous
inquiries for their job
Operating others
- Manage GUAS budget and
approval transactions
- Manage warehouse
inquiries
–
Equipment purchasing, maintenance
of facilities, Truck
- Meeting with vendors of
LX Hausys Canada Inc. related contracts, & inquiries
- General IT support for U.S. IT
team
- Detect and
report the issues to improve of IT system for operating of HSCI
Qualifications: Listed below are the
minimum and/or desired qualifications of the position including education, work
experience and knowledge & skills that are required to perform
satisfactorily in the position:
Education
and Work Experience:
· 3-5 years
experiences in accounting and finance field and relevant field.
· Diploma or
degree in accounting and finance
· Work experience
in administration field
Knowledge
and Skills:
· Accounting and finance
· Tax – duties, sales taxes, corporate taxes
· Accountability for financial projects
· Payroll
· legal
· bank
· build a good relationship with customer and vendor
· administration
· organized
· detail oriented
· multi-tasking
· Korean and English
Physical Demands:
· Position requires sitting at a desk working on a
computer for at least 2/3 of time.
· Position requires minimal lifting up to _10_ lbs.
· Position requires regular and reliable attendance.
· Position requires travel up to _5_% of time.
※Note: This job description does not list all the
duties of the job. You may be asked to
perform other duties as determined.
Benefits:
·
RRSP Matching
·
Health Insurance (Dental/Extended Heath Care/Vision)
·
On-site Parking
·
Casual Dress
·
Paid Time-off
·
Optional Meal Benefits
·
Performance Bonus
& Incentive Program
Physical Demands:
·
Position requires sitting at a desk working on a
computer for at least 2/3 of time.
·
Position requires minimal lifting up to 4 lbs.
·
Position requires regular and reliable
attendance.
Location: LX
Hausys Canada, Inc. / 500 Applewoood Crescent, Concord, ON, L4K 4B4
To apply please email me your resume to myungsunseo@lxhausys.com
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